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Best Expense Tracker Apps to Download

Expensify is our top choice overall

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Any business needs capital to run, regardless of its size and type. This money isn't just necessary for long-term operations, but also to meet the business' day-to-day needs. A restaurant might need a certain amount of cash daily to pay for ingredients. Employees also need to be paid on a monthly basis.

With money being essential for any business, it's imperative to keep track of the cash inflow and outflow. Many apps can help you keep tabs on business expenses, with features like automatic invoice generation and direct reimbursements for employees. Use this roundup of the best expense tracker apps to find the right fit for your business.

Best Expense Tracker Apps of 2023

Best Expense Tracker Apps to Download
Best Expense Tracker Apps to Download

Best Overall : Expensify



  • Reimbursement: Next day direct deposit
  • Extras: Live travel notifications
  • User complaints: Receipts must be manually sorted
Why We Chose It

Expensify is our choice for best expense tracker app thanks to its vast array of features and automation capabilities.

Pros & Cons
  • SmartScan technology allows users to upload receipts on the go

  • Next day direct deposit and corporate credit card reimbursement available

  • Real time notifications for travel details

  • Manual sorting required to match receipts to expense reports

  • App freezes, causing some users to upload receipts multiple times


Users can complete their expense reports, track receipts, and more with Expensify. Its SmartScan technology makes it simple to keep track of receipts, even on the go. The app can automatically record, report, and submit expenses to generate real time reports. Capture a picture of the receipt and details such as merchant, date and price are automatically coded for faster reimbursement.

You get real time travel notifications for upcoming trips, delayed flights, and other details, and any changes to the itinerary are directly sent to your mobile device. Mileage tracking is included in the mix as well.

Expensify supports corporate card reconciliation and next day direct deposit reimbursement. It also has accounting integrations with services such as QuickBooks, Xero, and NetSuite.

Even though it offers a lot of mobile features, some users complain that you have to manually sort receipts to match expense reports. Others note that the app freezes sometimes, requiring them to upload receipts again.

Runner-Up, Best Overall : Zoho Expense

Zoho Expense

 Zoho Expense

  • Reimbursement: Connects credit cards for quicker payments
  • Extras: Built-in GPS for logging miles
  • User complaints: Poor UI
Why We Chose It

Zoho Expense is our runner up for best overall expense tracker apps because it allows effortless expense tracking and quick approvals.

Pros & Cons
  • Store receipts digitally and track expenses in real time

  • Log miles using a built-in GPS

  • Connect credit cards for quick reimbursement

  • May be glitchy and require multiple uploads

  • Integrates with only a handful of accounting software


The Zoho Expense app allows you to easily store digital copies of receipts and record expenses as they happen. You can also pin receipts to reports, sort expenses by category, and add additional data fields. It even has a built-in GPS tracker and maps so you can log mileage overheads for trips.

You can connect your credit card to the app to automatically import and manage transactions, and expenses can be batched together and sent to approving managers.

It's also possible to create per diem rates for employees and multiple currencies are supported. Enhanced analytics let you track excessive spending and keep policy violations in check.

The features are impressive, but they're not without their flaws and limitations. Some users report that the app can be glitchy at times and that it requires users to enter their information multiple times. The app doesn't integrate with many accounting software programs, which might make it time consuming for some businesses.

Best With External Service Integration : Rydoo Expense

Rydoo Expense

 Rydoo Expense

  • Reimbursement: Multiple options for submitting expenses
  • Extras: Integrates well with multiple other apps
  • User complaints: Difficulty reading receipts accurately
Why We Chose It

Rydoo Expense has a laundry list of features, from mileage tracking to real time expense analysis. But where it really stands apart from the crowd is its integration with other software. This makes the migration to and from different platforms a breeze. It's why we chose it as best for external service integration.

Pros & Cons
  • Seamlessly integrates with enterprise resource planning (ERP) packages

  • Analyzes credit card statements to match expenses with transactions

  • Expenses can be sent by email, captured via a smartphone camera, or integrated through third-party programs like Dropbox

  • Customers report that the app doesn't read receipts properly

  • Bugs may require users to uninstall and reinstall the app


You can submit expenses on the go with Rydoo Expense, and reports can be sent by email, captured through a camera, and submitted via external services such as Dropbox. The app can automatically create expenses when scanning receipts, and you only have to add the extra information like project and payment method.

Rydoo can analyze credit card statements to match expenses with transactions, and detailed compliance rules can be set for employees for more accurate expense management.

But Rydoo Expense's biggest strength is its integration with other apps. It features seamless integration with ERP packages such as SAP, Oracle, and Microsoft Dynamics. It's also easy to migrate to Rydoo from other expense management/tracker systems.

Rydoo excels at integration, but it does fall short in some key areas. Users mention problems with the app reading receipts properly, necessitating manual entry for expenses. Others report problems with reports getting stuck in a queue and being asked by customer support to uninstall and reinstall the app.

Best For Multiple Bills/Vendor Management : QuickBooks



  • Reimbursement: Can connect to bank accounts
  • Extras: Advanced bill management tools
  • User complaints: Problems with expenses tracking feature
Why We Chose It

QuickBooks is a name that's synonymous with accounting, so it's no surprise that it made our list of top expense tracker apps. We chose it as the best for multiple bills and vendor management because its standout feature is its advanced bill management tools.

Pros & Cons
  • Set up recurring bills

  • Supports more than 750 apps

  • Track sent invoices, even those in multiple currencies

  • App may not sync well with other apps

  • Users report problems with photographing receipts


You can set up recurring bills with QuickBooks and keep a record of bills you've paid by check. It's also possible to set up vendors, control expenses incurred, and pay multiple vendors and bills at the same time. QuickBooks can be integrated with third-party payment solutions such as PayPal,, and Apple Pay.

QuickBooks lets you customize your invoices and sales receipts with your organization's logo, and you can better prepare for all the necessary tax deductions by providing your accountant with access. Support for more than 750 apps, including everything from inventory management systems to customer relationship management solutions, allows you to enhance the functionality of the app even further.

It's accounting software, so QuickBooks' invoice generator lets you track sent invoices even if they're in multiple currencies. You can also connect your bank account with the app and track the profits and losses of your business. Bank transactions can be reviewed and added to accounting records.

Even though QuickBooks is convenient for managing multiple bills and vendors, it's not without its flaws. Some users report that the expenses tracking feature doesn't sync well, and others note problems with photographing receipts.

Best for Travel Expense Management : SAP Concur

SAP Concur

 SAP Concur

  • Reimbursement: Quickly approve expense reports
  • Extras: Import data directly from credit cards
  • User complaints: Uber receipts can be tricky
Why We Chose It

SAP Concur might be the right app for you if you have a lot of travel-related expenses. It made our list as best for travel expense management. The app has a lot of intuitive tools to help employees track expenses incurred during work-related travel.

Pros & Cons
  • Book flights, hotels, ride sharing, and more anywhere

  • Quickly review and approve expense reports

  • Import data directly from credit cards

  • Users report difficulties uploading Uber receipts

  • Difficult to enter more than one or two expenses at a time


A companion app for Concur solutions, SAP Concur lets you book business flights and approve travel invoices anytime and anywhere. You can use the app to quickly review and approve reports and travel requests, to add attendees to business meetings or meals, and access and manage your entire itinerary on the road.

You can additionally import data directly from credit cards. Flights, ride sharing, cabs, and hotels can be booked from anywhere. You can get customized hotel suggestions and itemized charges based on ​an estimated travel budget. You can also integrate your itinerary with the TripIt app for better management of travels.

Users have reported some glitches with SAP Concur. Some are related to uploading Uber receipts using the app. They report only being able to upload Uber receipts using the desktop version. Others note that it's difficult to enter more than one or two expenses at a time.

Best For Quick Expense Approvals : Emburse Spend

Emburse Spend Logo
  • Reimbursement: Top grade and quick, directly to employees
  • Extras: Syncs expenses with accounting software
  • User complaints: Tech problems with reimbursements
Why We Chose It

Emburse Spend made our pick as the best expense tracking app for quick reimbursement. It provides the fastest processing of all the apps on our list. The app drafts expenses from reliable data sources such as receipts, card transactions, past behavior, CRM fields, and geolocation, ensuring that the records are complete and accurate.

Pros & Cons
  • Drafts expenses from receipts, card transactions, past behavior, CRM fields, and geolocation,

  • Reimburses employees directly

  • Sync expenses into accounting software

  • Users report tech issues, particularly with reimbursements

  • App sometimes fails to scan receipts properly


What gives Emburse Spend the edge is its ability to automate expense policy and approval hierarchy. Policy rules are applied to expenses before they're submitted, preventing any violations. Custom routing rules then send the expense to approver who is the best match. Emburse Spend handles the reimbursement once an expense has been approved and directly deposits it into the employee's bank account.

You can sync expenses into accounting software using either cash or accrual method, and custom analysis reports help you identify trends and manage budgets more effectively.

Some users report tech issues, a particularly serious issue given that Emburse Spend is responsible for reimbursing employees directly. Users also report problems scanning receipts.

Best For Digitization Of Receipts : Shoeboxed



  • Reimbursement: Good digital reimbursement receipt system
  • Extras: Mileage tracking
  • User complaints: Subscription required for use of all tools
Why We Chose It

There's absolutely no need to use a complicated expense tracking solution if you own a small business. Shoeboxed made the cut in our list of best expense tracking apps because it offers receipt digitization and organization.

Pros & Cons
  • Digitizes and organizes receipts

  • One-click mileage tracking

  • Expenses can be imported into accounting software

  • Must subscribe to the app's Professional or Business plans for digitization and organization

  • Mileage tracker crashes

  • App has difficulties orienting receipt images to properly import data


Shoeboxed lets you track receipts, mileage, and even business cards, without needing any manual data entry operations. Just snap a picture of the receipt and the app extracts all the information from it. Receipts can be sorted into common tax categories and instantly archived.

The app supports one-click mileage tracking and lets you e-mail generated expense reports in seconds. Expenses can be further exported to other solutions such as QuickBooks, Wave Accounting, Outright, and Xero.

The most interesting thing about Shoeboxed is that converted reports are verified by humans for maximum accuracy. You can simply mail all your receipts and other paperwork to Shoeboxed in a "Magic Envelope" and they'll digitize and organize them for you. That said, you must subscribe to one of Shoeboxed's upper tier plans (Professional and Business) in order to avail the service.

The app may digitize your receipts, but some users report problems with the mileage tracker crashing. Other users report having to take pictures of receipts multiple times for the app to orient the image properly so data can be imported.

Final Verdict

Expensify took our top spot because its features will satisfy most people's expense tracking needs, but every business is different. And you might need an expense tracking app with certain features. Whatever your needs, you're sure to find an expense tracking app on our list.

Frequently Asked Questions

  • What Is an Expense Tracker App?

    An expense tracker app is generally used to track business expenses, which is important for accounting and tax purposes. You can use an expense tracker on the go to record things such as travel expenses, mileage, and meals. The app can generate real time reports and analysis, direct deposit reimbursement, credit card reconciliation, and more. It’s a helpful tool to keep your receipts and expenses in order and organized regardless of where you are or the size of your business.

  • How Does an Expense Tracker App Work?

    An expense tracker app works when you upload receipts, record expenses, or input mileage. It sorts and organizes them and turns the data into reports that you can save, email, or analyze. You can also connect it to your bank accounts and credit cards to make deposits, track spending, and monitor outgoing funds by category. It’s basically a digital expense management solution.

  • How Much Does It Cost to Download an Expense Tracker App?

    Expense tracker apps vary in features, tools, and how much they can help you track your expenses, as well as whether they can be integrated with accounting software and what reports they can help you run. The prices also vary. You can generally expect to spend between $3 and $9 per user per month for a good expense tracker app, or a flat rate per organization.

    Though some apps offer free services with basic services, most expense tracker apps aren’t free so you'll have to decide if it’s worth the cost to you and your business. First, identify your goals for using the app, what you need it to do, and how many users will be using it. It may be worth the monthly cost if the app can help you eliminate unnecessary expenses, keep receipts organized for tax time, and run reports that help increase your efficiency.

  • Should I Use an Expense Tracker App?

    Many expense tracker apps are very low cost, and some are even free. There's really no downside to using a free app for a while to find out how it handles your own business needs and finances. A trial period will also familiarize you with the capabilities you want and need. You can upgrade if you decide it works for you and it makes your business life easier.


We reviewed the top expense tracker apps to select the top ones. Our top picks were chosen based on their features, reporting capability, technology, ease of use, company reputations, and more. We also took customer reviews into account, paying close attention to user experience, customer service, value, and more.

Best Expense Tracker

Image Source / Getty Images

Article Sources
  1. Intuit QuickBooks. “Integrations.”

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