Career Planning Finding a Job Cover Letters Cover Letter Spacing Guidelines By Alison Doyle Alison Doyle Facebook Twitter Website Alison Doyle is one of the nation’s foremost career experts and has counseled both students and corporations on hiring practices. She has given hundreds of interviews on the topic for outlets including The New York Times, BBC News, and LinkedIn. Alison founded CareerToolBelt.com and has been an expert in the field for more than 20 years. learn about our editorial policies Updated on June 18, 2021 Share Tweet Pin Email In This Article View All In This Article Cover Letting Spacing Overview Cover Letter Spacing Guidelines Using Letter Samples and Templates Review Sample Formatted Cover Letters Photo: PeopleImages / Getty Images Technology has made it easier than ever to apply to jobs. But there’s one part of the process that’s hard to automate: cover letters. Maybe that’s why so few candidates write them. Only 42% of applicants say that they submit this crucial document when they apply for a job. However, most hiring managers still want to see cover letters from job applicants. Even if they didn’t, it would be a shame to miss out on the opportunity to sing your praises to decision-makers. Write a thoughtful, professional cover letter, and you’ll stand out from the competition before you’ve even spoken with the hiring team. If it’s been a while since you’ve written a cover letter—or any formal business correspondence—you might feel a little intimidated. Even the formatting requirements can feel confusing when you’re rusty. The good news is that there’s a clear formula for organizing your cover letter. These cover letter spacing guidelines will help you compose a message that makes the best possible impression. Cover Letting Spacing Overview The format of a letter refers to the way the letter is arranged on the page. The format includes spacing, indentation, margins, and more. When you're writing a cover letter, the spacing is important regardless of what form your letter is in. An email cover letter needs to be as properly formatted as a typed cover letter. Read below for cover letter spacing and general formatting guidelines for both typed and email cover letters. Two sample cover letters, one for a typed letter and one for an email letter, are included. Cover Letter Spacing Guidelines Format an email cover letter just like a traditional business letter, with spaces in between each paragraph and your signature.Align your cover letter to the left.Single-space the paragraphs in your cover letter or email message.When you're sending a typed letter, include a handwritten signature and a typed signature underneath it.When you're sending an email message, follow your signature with your contact information. If you have a formatted email signature, use this to close your message. Note Your cover letter should be one page or less. Use a 10- or 12-point font that is easy to read, such as Times New Roman, Calibri, or Arial. How to Use Letter Samples and Templates Cover letter examples and templates can help you visualize the layout of your letter. They also show you what elements you need to include, such as introductions and body paragraphs. Along with helping with your layout, letter samples and templates can help you see what kind of content you should include in your document, such as a brief explanation of a layoff. You should use a template or an example as a starting point for your letter. However, you should always personalize and customize your cover letter, so it reflects your skills and abilities, and the jobs you are applying for. Note Remember that hiring managers want candidates who are passionate about this particular job, not just any job. Use your cover letter as a sales document to persuade the hiring team that you’re the right person for the job. Review Sample Cover Letters Here's an example of a properly spaced and formatted printed cover letter, as well as a sample email message. Sample Spacing for a Printed Document Your NameYour Street AddressYour City, State Zip CodeYour Phone NumberYour Email AddressDateDear Hiring Manager:First Paragraph: The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for.Middle Paragraphs: The next paragraphs of your cover letter should describe what you have to offer the employer. Make strong connections between your abilities and their needs. Use several shorter paragraphs or bullets rather than one large block of text. Keep the paragraphs single-spaced but leave a space between each paragraph.Final Paragraph: Conclude your cover letter by thanking the employer for considering you for the position.Signature: Sincerely,Signature (Handwritten)Signature (Typed) Sample Spacing for an Email Message Subject: Your Name - Sample Position Application Dear Hiring Manager: First Paragraph: The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for. Middle Paragraphs: The next section of your cover letter should describe what you have to offer the employer. Provide details on your qualifications for the job. Keep the paragraphs single-spaced but leave a space between each paragraph. Final Paragraph: Conclude your cover letter by thanking the hiring manager for considering you for the job. Signature: Include your contact information in your signature at the bottom of your email message. Best Regards, Your Name ____________ FirstName LastNameEmail AddressPhoneLinkedIn Profile (Optional) Was this page helpful? Thanks for your feedback! Tell us why! Other Submit Sources The Balance uses only high-quality sources, including peer-reviewed studies, to support the facts within our articles. Read our editorial process to learn more about how we fact-check and keep our content accurate, reliable, and trustworthy. Jobvite. “Job Seeker Nation Survey 2017,” Page 19. Accessed June 15, 2021. Nancy M. Schullery, Linda Ickes, and Stephen E. Schullery. “Employer Preferences for Résumés and Cover Letters,” Business and Professional Communication Quarterly. Accessed June 15, 2021.