Family and Medical Leave Act (FMLA) Guidelines

Pregnant woman collecting things at workplace
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The Family and Medical Leave Act (FMLA) is a federal law that can be of assistance if you need to take time off work because of family responsibilities.

Enacted in 1993, FMLA requires certain companies to provide employees unpaid leave for issues related to family (such as caring for a newborn or adopted child) or health issues (your own or a family member's).

However, not all employers need to adhere to FMLA, and not all employees are eligible. Your company might even provide additional benefits, like paid maternity leave, or you may be eligible for disability insurance.

Some organizations will offer more liberal leave policies in order to attract and retain talent especially in industries where there is a shortage of qualified workers and during tight labor markets.

Therefore, the first step in learning about eligibility for coverage is to ask your employer what FMLA benefits are provided to employees. If your manager isn't aware of FMLA guidelines, check with the human resources department directly.

What FMLA Covers

Employers with more than 50 workers must provide eligible employees up to 12 workweeks of unpaid FMLA leave during any 12-month period. These 12 workweeks do not need to be consecutive.

In addition, the employer must give the employee his or her job back after the leave or offer them another position with equivalent pay and benefits. During this leave period, the employee still retains the health insurance benefits provided by the company.

Who's Eligible for FMLA

An FMLA-eligible employee is an employee who has worked for their employer at least 12 months, has worked at least 1,250 hours over the past 12 months, and works at a location where the company employs 50 or more workers within 75 miles

Under FMLA, covered employers must grant unpaid leave during any 12-month period for one or more of the following reasons

  • For the birth and care of a newborn child of the employee
  • For care for an adopted child or child in foster care
  • To care for an immediate family member (spouse, child, or parent) with a serious health condition
  • To take medical leave when the employee is unable to work because of a serious health condition
  • To deal with emergencies related to a family member’s active military duty

FMLA applies to both mothers and fathers, including same-sex spouses.

Military FMLA

The National Defense Authorization Act extends coverage to employees with spouses, children, or parents who are now serving, or have been called up for, active duty in the military. These emergencies might include the following

  • Childcare for the child of a deployed military member
  • Attending certain military briefings or ceremonies
  • Making financial or legal arrangements related to the military member’s absence

If the military member becomes seriously ill or injured while on active duty, coverage may be extended up to 26 weeks of unpaid leave each year.

State Family Leave Legislation

California has implemented a Paid Family Leave (PFL) insurance program, which when taken in conjunction with FMLA and California Family Rights Act (CFRA) leave, provides up to six weeks of paid leave. 

New York also has a paid medical leave program that provides 12 weeks of paid leave at 67% of the statewide average weekly wage (AWW) in 2021

Other states also have or will soon have programs that provide expanded coverage including acceptable reasons for leaves, length of leaves and compensation, so investigate the benefits available in your location

How to Tell Your Manager

Before talking to your supervisor and human resources department about wanting to take FMLA leave, see if your employer qualifies for FMLA leave. Check with your company’s human resources office. Also, find out if your company provides other benefits related to your situation, such as maternity or paternity leave or disability insurance.

When you need to take FMLA leave, speak with your employer as soon as possible.


You are required to provide 30-days advance notice in writing when the need is foreseeable.

For example, if you know you are adopting a child and will need to take leave, it is typical that you will know at least that far in advance. However, if you are unable to tell your manager ahead of time, provide as much notice as possible.

If possible, reassure your employer that you are very motivated to return from your leave to resume your duties. Mention your willingness to train staff and any ideas that you have to ease the transition.

Where to Find More Information

For more information, or if you have questions on the FMLA, review the U.S. Department of Labor's Family and Medical Leave Act overview, information for employers and employees, guidelines, and forms.

The information contained in this article is not legal advice and is not a substitute for such advice. State and federal laws change frequently, and the information in this article may not reflect your own state’s laws or the most recent changes to the law. 

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  1. U.S. Department of Labor. "The Family and Medical Leave Act of 1993." Accessed March 11, 2021.

  2. U.S. Department of Labor. "Family and Medical Leave Act." Accessed March 11, 2021.

  3. U.S. Department of Labor. "FMLA Frequently Asked Questions, Eligibility." Accessed March 11, 2021.

  4. U.S. Department of Labor. "FMLA Frequently Asked Questions, Qualifying Conditions." Accessed March 11, 2021.

  5. U.S. Department of Labor. "Fact Sheet #28M: The Military Family Leave Provisions under the Family and Medical Leave Act." Accessed March 11, 2021.

  6. Employment Development Department. "About Paid Family Leave." Accessed March 11, 2021.

  7. New York State. "Paid Family Leave Information for Employees." Accessed March 11, 2021.

  8. Bipartisan Policy Center. "State Paid Family Leave Laws Across the U.S." Accessed March 11, 2021.

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