Job Offer Acceptance Letter and Email Examples

You’ve just been offered a new job and have decided to accept the offer. How should you formally accept the position? It’s always a good idea to accept a job offer by sending or giving your new employer your acceptance in writing. Do you be sure that everything you expected is in the offer, and ask about anything you have questions about before saying "yes."

Before You Accept the Offer

When you receive the offer, you don't have to accept it immediately. It's acceptable to ask for time (typically 24 hours to consider it) even if you think you'd like to accept. That way, you'll have time to make sure the terms of the offer are what you expected, and get a response to any questions you may have.

How to Accept a Job Offer

The best way to accept a job offer is to confirm the details in writing. Even if you have verbally accepted the position, it's important to confirm the terms of employment and the date you'll be starting your new job.

A job acceptance letter allows you to demonstrate your professionalism and make sure there is no confusion about the precise terms of the offer, such as compensation, vacation time, or benefits. It's also an opportunity to express your gratitude for being offered the position, as well as your enthusiasm for taking on the new role.

What to Include in a Job Offer Acceptance Letter

When you're ready to respond in the affirmative, take the tip to write a letter or an email confirming your acceptance of the offer. Your letter can be concise, but should include the following:

• Thanks and appreciation for the opportunity
• Written acceptance of the job offer
• The terms and conditions of employment (salary, benefits, job title, etc.)
• Starting date of employment

Advice on Writing a Job Offer Acceptance Letter

Format your letter correctly. The letter can be sent by email or mail. If you're sending a hard copy through the mail, format the letter as you would any business letter. Include your contact information and phone number, even though it’s on file with the employer.

Keep it brief. While you want to include all the most important information, this doesn’t mean your letter should be long and drawn out.

Express your gratitude. Demonstrate how thankful you are for the new job opportunity. You might want to briefly explain why you’re particularly excited to work for the company. For example, you may want to share your desire to contribute to their sales team, or your passion for their mission. Again, keep this polite but brief.

Proofread and edit. You don’t want to create any last-minute reasons for the employer to take back the job offer, such as a sloppy or unprofessional letter.

Go over the letter a couple of times to make sure you catch all the typographical errors and grammar mistakes. While you’re at it, it’s a good idea to double-check the spelling of the name of the person who offered you the job.

Example of a Letter Accepting a Job Offer

This is a job acceptance letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Example of an Email Accepting a Job

Here's an example of an email sent to accept a job offer. The email confirms the start date, salary, benefits, and vacation leave.

Sending an Email to Accept a Job Offer

When sending an email letter, put your name in the subject line (Your Name - Job Offer Acceptance). This helps ensure that your message will be opened and read.

No matter which way you send the letter, make sure to address the letter to the person who offered you the position.