New Job Announcement Email Message and Letter Examples

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When and how should you share the news about a new job? You may be excited about the opportunity and want to tell people as soon as possible. In any case, you’ll need to give clients, co-workers, and other professional contacts time to adjust to your move.

How to Write a New Job Announcement

It's important to take some care when telling your colleagues that you’re moving on. Here’s how to write a new job announcement email message that conveys the right tone, along with all the information you need to share.

When to Send the Message

First of all, don't mention your new job until your job offer is confirmed, you have a start date, and you’ve signed your employment contract. It's not a good idea to announce anything until you are absolutely sure it's going to happen. Employers have been known to retract job offers, or something else may happen in which the job doesn't work out.

How to Write a New Job Announcement

What you say in your letter or email message depends on who you're writing to. You could tell your co-workers how much you have enjoyed working with them and how much you'll miss them, even though you are thrilled with your new position.

Keep It Brief and Cordial

Your messages to clients and business contacts should be brief and include the basics, including the fact that you are moving on and where you can be reached. When telling your connections, mention how pleased you are to be starting your new job. If any of your contacts helped with your job search, this is a good time to thank them for their assistance.

What to Include in the Message

In general, your letter should include these facts:

  • You're leaving your current job
  • When you are leaving
  • What your new position will be
  • When you will start the new job
  • How much you're looking forward to your new role
  • How to stay connected (share email, phone, LinkedIn, social media information)

The following will be specific to the person you're writing to:

  • Giving thanks for the opportunities at the old job
  • Expressing feelings that you'll miss the person
  • Thanking them for the help in securing the new job
  • Providing information on how your transition will impact the client relationship

Stay Positive

In all cases, keep the tone of your message positive even if you're leaving because of problems at work or with the company. There's no point in bringing up anything negative.

Remember that anything you write will reflect on you, not the person you’re writing about. If you say that you’re leaving because of a bad manager, for example, people might assume that the problem is with you, not with your soon-to-be-former boss.

Delivering the Announcement

Email or a LinkedIn message are both appropriate for announcing a position or career change. However, if you want to make a more formal announcement, consider sending a letter, note, or card with your new contact information.

It's a good idea to discuss how you should tell your current company's clients with your manager before you send an announcement to be sure you're both on the same page.

It will also preclude any confidentiality issues if you have signed a non-disclosure agreement. In some cases, you could open yourself to legal action by contacting current or former clients to inform them of your career change.

New Job Announcement Email Message Sample #1

Subject: Moving On – Kate Woo

I am happy to announce that I will be joining the public relations department of National Media Services on January 3rd. I will be leaving my position at Western States Marketing as of December 16th.

I am grateful for the four years I spent working for Western States, and this new position will allow me to focus on social media marketing, which is my area of expertise.

The saddest part will be how much I will miss you as a client. However, it’s comforting to know that my colleague, Barry Anderson, will take over my accounts, and so you will be in good hands.

Thank you so much for trusting me with your marketing needs, and if I can ever be of help to you in the future, please let me know.


Kate Woo
(555) 233-4545

New Job Announcement Email Message Sample #2

Subject: Some Personal News – Ruby Smith

I’m thrilled to announce that I’m joining to head up their newsletter division. The new gig starts, well, now. But I’ll be wrapping up loose ends here at the Neighborhood News until June 13. Please stop by and grab a handful of desk candy to remember me by.

Better yet, don’t be a stranger: I’m available at and (555)464-4783 if you ever need a reference or a teammate for trivia night.

Thank you all for being the best part of the best job I’ve ever had. I’ll miss you all more than I can say.

Ruby Smith

Article Sources

  1. “Art & Cook, Inc. v. Haber, 416 F. Supp. 3d 191 (E.D.N.Y. 2017).” Accessed July 13, 2021.