Building Your Business Operations & Success Accounting 10 Ways To Reduce Small Business Costs By Alyssa Gregory Alyssa Gregory Facebook Twitter Alyssa Gregory is an entrepreneur, writer, and marketer with 20 years of experience in the business world. She is the founder of the Small Business Bonfire, a community for entrepreneurs, and has authored more than 2,500 articles for The Balance and other popular small business websites. learn about our editorial policies Updated on November 30, 2022 Reviewed by Khadija Khartit Reviewed by Khadija Khartit Twitter Website Khadija Khartit is a strategy, investment, and funding expert, and an educator of fintech and strategic finance in top universities. She has been an investor, entrepreneur, and advisor for more than 25 years. She is a FINRA Series 7, 63, and 66 license holder. learn about our financial review board Fact checked by Daniel Rathburn Fact checked by Daniel Rathburn Daniel Rathburn is an associate editor at The Balance. He has over three years of experience working in print and digital media as a fact-checker and editor. Daniel holds a bachelor's degree in English and political science from Michigan State University. learn about our editorial policies Sponsored by What's this? & In This Article View All In This Article Use Technology Go Paperless Start Marketing Your Business Online Reduce Credit Card Debt and Other Transaction Costs Create and Stick to a Business Budget Explore an Alternative Place of Business Cut Back on Software Buy Refurbished Equipment Look Into Bartering Frequently Asked Questions (FAQs) What is the easiest way for a business to cut costs? What are fixed costs? Reducing costs in your small business and creating processes that will cost you less money over time doesn't have to take a lot of time or even a lot of effort. In many cases, it's about making smarter choices when deciding where to put your small business funds. From using technology to going paperless, there are ways to cut your overhead without feeling the pinch. Use Technology Technology allows us to save money and advance our businesses in ways that weren't possible even five years ago. From teleconference and online payment services to open-source software and remote desktop applications, there are many ways you can reduce business costs with technology. Go Paperless The cost of paper, ink, mailing supplies, and postage may seem minimal at times, but it can add up to a large business expense. Going paperless by not printing unless necessary, transitioning to a digital invoice and bill payment system, and filing all important paperwork on your computer instead of a file cabinet can help you reduce some of the most common recurring business costs. Start Marketing Your Business Online If you have yet to jump on the internet marketing bandwagon, you are missing the potential of fast-paced, high-result, low-cost marketing. You can start with a business blog, social media marketing, or other online advertising and have the potential to see a relatively quick response with very minimal business costs. Reduce Credit Card Debt and Other Transaction Costs You may be able to reduce your immediate business costs by charging business expenses to your business credit card, but with interest rates and possible fees, this is not an effective way to reduce your business costs long term. Reducing your credit card debt is not a quick and easy way to reduce your business costs, but it's a smart way to make your business more financially healthy over the long term. You should also assess the interest rates you are being charged at the financial institutions your business uses. Are the rates competitive? What about the interest you are receiving through these institutions? Could you be getting a better rate with one of the bank's competitors? Create and Stick to a Business Budget Budgeting goes hand-in-hand with reduced business costs because it's impossible to make smart financial decisions without a clear idea of the money you have coming in and going out of your business every month. A business budget that you use daily can become a powerful tool for reducing your business costs effectively. Explore an Alternative Place of Business The expenses that come with having a physical place of business can be immense, and, in many cases, this is unavoidable. If you are in a situation that can change, however, you may be able to reduce your business costs dramatically by downsizing your retail location, exploring a co-working arrangement, or even converting your business to a home-based business and having employees telecommute. Cut Back on Software How many applications do you use every day? There are probably a few applications you have on your computer right now that you have never used. You can reduce your business costs by only purchasing the software you really need and avoiding the cost of purchasing other apps, plus any upgrade fees necessary to keep the software current. Open-source software alternatives to brand-name applications are also an effective way to reduce your business costs. Buy Refurbished Equipment Buying brand new retail-priced equipment is a big business cost. You can reduce the expense by buying refurbished furniture and equipment that is often as good as the brand new variety but offered by manufacturers at a discounted price. Look Into Bartering Bartering is an exchange of your goods and services for goods and services you need without any cash changing hands. When a successful bartering arrangement is reached, you can reduce your business costs by avoiding the initial outlay of funds to fill an immediate need. Each of these ten ways to reduce business costs focuses on making an alternate decision that can save you money. If you can adopt a "business cost-friendly" mindset, helping you reduce your business costs every day. Many of these smart decisions will become second nature and eventually work their way into all of your business decisions. Frequently Asked Questions (FAQs) What is the easiest way for a business to cut costs? Some of the first steps to cutting business costs includeIdentify extraneous spending Assess your staffing needsReduce travelUtilize technology What are fixed costs? Fixed costs are expenses that stay the same regardless of the volume of goods and services sold. For example, the rent for your office space is a fixed cost. Was this page helpful? Thanks for your feedback! Tell us why! Other Submit