Sample Resignation Letter Due to a Scheduling Conflict

Man Giving Resignation Letter To Businesswoman At Office
Photo: Audtakorn Sutarmjam / EyeEm / Getty Images

Sometimes you have to leave a job you enjoy because you have another job and are unable to resolve a scheduling issue. When this happens, you want to be clear with your employer as to why you're resigning and underscore your positive experience with the company.

Use this resignation letter example to advise your employer that you are resigning because of a scheduling conflict with another position.

What to Include in Your Resignation Letter

When you're writing to resign from a job, you don't need to include a lot of details about why you're moving on. However, if it's for circumstances beyond your control, and you want to maintain a positive relationship with your employer, it's appropriate to explain why you need to move on.

Regardless of the reason you're resigning, your resignation letter or email message should include:

  • Contact Information: resignation letter should begin with both you and the employer's contact information, followed by the date. If this is an email, include your contact information at the end of the letter, after your signature.
  • Greeting: Address the resignation letter to your manager. 
  • Resignation Notice. State that you are resigning and include the date on which your resignation will be effective. The standard amount of notice is two weeks. However, that may vary based on the job and your agreement with your employer.


Check your contract, if you have one, to see how much notice you are required to give your manager.

  • The Reason You're Leaving. If you want to, state the reason you're leaving, but this is not required. 
  • An Offer to Help. If you're available, mention that you are willing to help with the transition.
  • Your Appreciation. Thank your manager for the opportunity to work for the company. 
  • Closing: Use a formal signoff, such as "Sincerely" or "Yours Sincerely."
  • Signature: For a hard copy letter, end with your handwritten signature followed by your typed name. If this is an email, include your typed name, followed by your contact information.

Resignation Letter Example Due to a Scheduling Conflict

This is an example of a resignation letter due to a schedule conflict. Download the resignation letter template (compatible with Google Docs and Word Online) or see below for more examples.

Screenshot of an example of a resignation letter written due to a schedule conflict

Resignation Letter Example Due to a Scheduling Conflict (Text Version)

Mariana Rodriguez
123 Main Street
Anytown, CA 12345

October 15, 2021

Annette Lee
Director, Human Resources 
Mama Mia's Ristorante 
123 Business Rd. 
Business City, NY 54321

Dear Ms. Lee,

Please accept this letter as my formal resignation from my waitress job at Mamma Mia’s Ristorante. I am resigning from my position due to an unavoidable scheduling conflict. As you know, I have worked at Mamma Mia’s evenings, and some weekends, in addition to working nine to five as a front desk receptionist at the Sarah Coleman Spa and Wellness Center.

My hours at the office have changed, and it has become extremely difficult for me to get from one job to the other without being late. As you know, I have two children under the age of five, and I also have to pick my children up from school. Unfortunately, it is impossible for me to maintain this demanding lifestyle, so I am forced to leave my job at the restaurant.

My last day will be October 30, 2021.

I want you to know that I very much enjoyed my experience at Mamma Mia’s, and I thank you for giving me the opportunity. I will miss my coworkers and superiors, who have become like family to me. You have a beautiful establishment, and I will always look back fondly on the past two years I spent in your employ.

I sincerely apologize for any inconvenience my resignation may cause you and the rest of the staff. If you need any help finding a replacement, please let me know. I may be able to refer someone to you. Or, if you need me to pick up different shifts until my last day because you want to test my replacement, please do not hesitate to ask.

Thank you for your understanding in this matter. I wish you continued success, and I hope we can stay in touch.


Signature (hard copy letter)

Mariana Rodriguez

Sending an Email Message

If you’re emailing your letter, here's how to write and send your email message, including what content to provide and the importance of proofreading your letter.

You'll also find advice cautioning you to double-check everything to make sure you included all the necessary information and why you should always send a (test) message to yourself beforehand.

Resignation Email Due to a Scheduling Conflict Example

Sample Email Resignation Message

Subject Line: Notice of Resignation from Adalina

Dear Ms. Collins,

It is after much thought that I have decided that I must submit this resignation to you. Working part-time at Yvonne’s Boutique Fashions has been both a pleasure and a wonderful opportunity for me to learn the ropes of retail sales.

However, as you know, I have also been performing a management internship at T-mart as part of my college program. The program director has just changed our assigned shifts, which conflict with those I typically work at Yvonne’s. In the hope that this internship will translate into a full-time management role after graduation, I feel it’s in my best interest to leave Yvonne’s to focus on my internship.

My last day of work will be two weeks from now, on November 19, 2021.

Thank you very much for employing me three years ago and teaching me how to provide wonderful customer service to our clientele. The lessons I’ve learned about sales, personal communications, and merchandising have been invaluable.

Please let me know if there is anything I can do to help make your search for my replacement go smoothly. I am more than happy to train them in my current responsibilities before I leave.


Adalina Adams

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  1. "Can Employers Require Workers to Give Notice Before They Quit?" Accessed Oct. 24, 2021.

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