Career Planning Leaving a Job Resignation Letter Templates By Alison Doyle Alison Doyle Facebook Twitter Website Alison Doyle is one of the nation’s foremost career experts and has counseled both students and corporations on hiring practices. She has given hundreds of interviews on the topic for outlets including The New York Times, BBC News, and LinkedIn. Alison founded CareerToolBelt.com and has been an expert in the field for more than 20 years. learn about our editorial policies Updated on June 21, 2021 In This Article View All In This Article What to Include in Your Letter Resignation Letter Template to Download Sending Your Resignation via Email Microsoft Word Resignation Letter Templates Photo: damircudic / Getty Images Are you ready to let your boss know you're resigning? It’s best to prepare a formal resignation letter, even if you plan to discuss your decision in person as well. A written resignation letter lets you spell out the terms of your departure in writing, so that there’s no confusion. It’s also an opportunity to thank your boss for the opportunity and to establish a positive last impression. You never know when you might need your former manager as a reference for a future job. Not sure what to write? Here's a resignation letter template that provides all the information you need to include, as well as tips on how to write a letter that will help you leave on a good note. What to Include in Your Letter Your letter should be brief, factual, and gracious. There’s no need to write a long note or to discuss the details of your decision at length. Focus on the Details Specify the date you will be leaving employment. Give the appropriate notice, which in most cases will be at least two weeks. Note Although it’s best to give two weeks’ notice, you should prepare for the possibility that your boss will ask you to depart on the day you resign. Since most U.S. workers are employed at will, it’s usually legal for employers to “fire” you when you give notice. Provide a Reason if You Wish It’s completely optional, but you can choose to share the reason that you’re quitting—provided that you can do so in a constructive fashion. For example, if you’re starting a new job or going back to school, you can say so briefly in your letter. Offer to Help With the Transition If possible, offer to help train your replacement or document your duties so that a new hire can step into your role. Say Thank You Even if you can’t wait to leave, try to find something to be thankful for, and share your gratitude with your boss. It will help smooth your departure. Keep It Positive This letter will become part of your permanent employment record so don’t mention anything negative. A graceful resignation letter doesn't burn bridges and boosts your chances of receiving a recommendation from the employer. Resignation Letter Template to Download This is a resignation letter example. Download the resignation letter template (compatible with Google Docs and Word Online) or see below for more examples. Download the Word Template Resignation Letter Sample (Text Version) Kelly Rodriguez123 Main StreetAnytown, CA email@example.comSeptember 1, 2022James ChangDirector, Human ResourcesAcme Software123 Business Rd.Business City, NY 54321Dear Mr. Chang,I am writing to inform you of my resignation from my position as an advertising coordinator, effective October 1, 2022. I appreciate all the opportunities you’ve given me during my time at Acme Software, and the support I’ve received from the rest of the team. If I can be of any assistance during the transition, please don’t hesitate to ask. I’m always available for questions if need be.Sincerely,Handwritten Signature (for a hard copy letter) Kelly Rodriguez Email Resignation Message Sample Subject: Caitlin Lee - ResignationDear Ms. Singh,I am writing today to submit my resignation from the evening front desk receptionist position, effective March 1, 2022. Thank you so much for your mentorship and support during my time at the company.I’ve learned a lot about the organization and how to work with customers and the general public. It’s been a pleasure working with you and the rest of the administrative staff.I have accepted a similar position with another company so that I can work daytime hours. If it would be helpful, I am happy to assist with the transition and train a replacement receptionist through my final day. If you have any questions, please let me know.Sincerely,Caitlin Lee Sending Your Resignation via Email While it's always best to resign in person, sometimes circumstances necessitate resigning by email. Perhaps you have a family situation that requires your immediate attention. Or, maybe you’re fully remote and rarely speak with your manager face-to-face. Whatever the reason, there’s a right way to quit via email: Provide all the usual information, including your last date of work and your thanks for the opportunity.A brief reason for your departure. (“Personal reasons” is OK if you do not wish to get into details.)Contact information in case they need to get in touch with you. Note Be sure to proofread and test your email before you send it. Microsoft Word Resignation Letter Templates Microsoft resignation letter templates are available as a free download for Microsoft Word users. These include a variety of different resignation letters and are accessible from the templates section of Microsoft Word. To access these templates from your computer, open the Microsoft Word file and select "New". You will be able to search online templates from that screen by typing “resignation” in the search box. Was this page helpful? Thanks for your feedback! Tell us why! Other Submit Sources The Balance uses only high-quality sources, including peer-reviewed studies, to support the facts within our articles. Read our editorial process to learn more about how we fact-check and keep our content accurate, reliable, and trustworthy. National Conference of State Legislatures. “At-Will Employment Overview.” Accessed June17, 2021.