Building Your Business Business Taxes What Does "De Minimis" Mean in Business Taxes? You might not need to pay taxes on some small benefits. By Jean Murray Updated on November 8, 2022 Fact checked by Sarah Fisher Fact checked by Sarah Fisher Sarah Fisher is an associate editor at The Balance with two years of personal finance and business writing experience. She has written about personal finance for SmartAsset, and has held internships at the Consumer Financial Protection Bureau and Senator Kirsten Gillibrand's office. learn about our editorial policies In This Article View All In This Article What Does De Minimis Mean for Employee Benefits? Examples of De Minimis Employee Benefits What Is Not Considered a De Minimis Benefit De Minimis Benefits and Cell Phones Records to Prove De Minimis Benefits De Minimis in Other Tax and Legal Areas Frequently Asked Questions Photo: Thomas Barwick / Getty Images The term "de minimis" describes something that's too small or insignificant to be of importance. It derives from the Latin phrase "de minimis non curat lex," which translates to "...about minimal things." A $10 error would be de minimis in a lawsuit about a $1 million account. The concept of de minimis is important in employee benefits, capital gains taxes, and other business tax areas. A small benefit might not be subject to income tax. The amount can vary depending on circumstances. Key Takeaways A de minimis benefit is something given to employees on occasion and is of such a small value that it is not subject to taxation.Things like small gifts, special dinners, and occasional transportation fares are considered de minimis benefits. Cash or cash equivalents like gift cards are never considered de minimis. Anything that is given to employees regularly is also not considered de minimis. Keep detailed records to prove a benefit is de minimis. What Does De Minimis Mean for Employee Benefits? The Internal Revenue Service says a de minimis benefit is "one for which, considering its value and the frequency with which it is provided, is so small as to make accounting for it unreasonable or impractical." Many benefits provided by employers are taxable as income to the employees, but a de minimis benefit is not. From a tax standpoint, a de minimis benefit is a small amount of employee compensation, and Internal Revenue Code section 132(a)(4) states that these small amounts are not subject to taxation. They're not worth the time and effort it would take to account for them. Examples of De Minimis Employee Benefits Minimal or occasional employee benefits are considered de minimis. In some cases, it's because the amount is small, such as the holiday turkey. Other benefits are considered de minimis because it's simply too difficult to sort out employee personal use from business use, such as the office copier. Some other examples of de minimis awards that can be excluded from taxes for employees: Flowers, plaques, coffee mugs, or other small gifts (other than cash) for special occasions. Occasional award dinners or holiday dinners for employees and guests. Coffee and donuts at staff meetings or occasional meals provided to employees who work overtime. Occasional tickets to sporting events or theater, such as the use of the company box at a basketball game. Occasional personal use of the office copying machine if you can show that it's being used at least 85% of the time for business purposes. Group term life insurance under $2,000. Occasional reimbursement for transportation costs. Holiday gifts, provided that they meet the other de minimis benefits qualifications. What Is Not Considered a De Minimis Benefit The following are never de minimis: Cash, including cash equivalents like gift cards except for infrequent meal or transportation money for overtime work. Season tickets to theatres or sporting events. Use of the employer's apartment, vacation home, boat, or airplane. Membership in a country club or athletic facility. Note Notice the use of the word "occasional" in the list of de minimis benefits. A benefit is almost never de minimis if it's provided routinely. De Minimis Benefits and Cell Phones The IRS considers employer-provided cell phones de minimis if they're not part of the company's compensation to the employee and if they're provided for "substantial business reasons." Some examples include: The employer needs to be able to contact the employee at all times for work-related emergencies. For example, the employee may work in health care or as a personal assistant.The employee has an employer-provided phone because they need to be able to talk to clients when they are out of the office, because clients expect or need them to be accessible. For example, the employee may work as a lawyer.The employee must be able to contact clients or colleagues outside of their normal working hours or when their office is closed. For example, they may regularly talk to colleagues or clients in another time zone. Cell phones are not considered a de minimis benefit if the phone is provided: To promote the goodwill of the employee.To attract a prospective employee.As additional compensation to an employee. Records to Prove De Minimis Benefits It's always difficult to prove a negative. Keep detailed records of times when you provide small benefits to employees, explaining the business purpose, as well as the date and the time. Showing that you always keep good records will help you defend de minimis use in the event of a tax audit. De Minimis in Other Tax and Legal Areas The 2015 PATH Act provides protection against fines and penalties for business taxpayers for de minimis errors under $100 on information returns. On Form 1099-S, proceeds from Real Estate Transactions, a transfer of less than $600 is considered de minimis. De minimis limits are considered in capital gains tax on the purchase of discounted municipal bonds. A discount of less than a quarter of a point per year, it is taxed as a capital gain instead of as ordinary income. De minimis is used in copyright law when determining whether a work is within the limits of fair use. A small or trivial amount of copyrighted work can be used without permission. Whether or not something is considered de minimis varies by case. Frequently Asked Questions What is an example of de minimis benefits? A de minimis benefit is a benefit provided to an employee that must be relatively little in terms of cash value, is provided infrequently, and is usually difficult to do accounting for. For example, if an employer decides to give a mug or notebook to an employee as a reward for particularly good work, that would be considered a de minimis benefit, unless the mug or notebook was worth a lot of money. The IRS has previously ruled that items that are more than $100 cannot be considered de minimis. Can cash be considered de minimis? Any cash, gift cards, gift certificates, or other cash equivalents cannot be considered de minimis. The only exception is if an employee has to work an unusual schedule and must work overtime as a result. In order to make it easier for the employee to work overtime, the employer can provide money for a meal or for transportation. Was this page helpful? Thanks for your feedback! Tell us why! Other Submit Sources The Balance uses only high-quality sources, including peer-reviewed studies, to support the facts within our articles. Read our editorial process to learn more about how we fact-check and keep our content accurate, reliable, and trustworthy. IRS. "De Minimis Fringe Benefits." Internal Revenue Service. "Publication 15-B (2022), Employer's Tax Guide to Fringe Benefits." U.S. Senate Committee on Finance. "Summary of the Protecting Americans from Tax Hikes Path Act," Page 8. IRS. "Instructions for Form 1099-S." PIMCO. "Understanding the De Minimis Tax Rule." Thomas P. Howard, LLC. "Copyright Infringement But For De Minimis Doctrine."